Effective November 22, 2000
CONSTITUTION OF THE WINNIPEG OSTOMY ASSOCIATION
ARTICLE NO. 1:
The organization shall be known as Winnipeg Ostomy Association Inc. or by the acronym W.O.A.
ARTICLE NO. 2:
OBJECTS OF THE ASSOCIATION
- To promote better public understanding of ostomy and related surgery
- To provide pre and post-operative visits to persons who have or will have ileostomy, colostomy, urostomy or related surgery.
- To provide reassurance and emotional support to the families and friends of those having ostomy or related surgery.
- To be of mutual assistance to each other.
ARTICLE NO. 3:
Membership shall consist of:
- Regular membership:
Regular membership shall be open to all those who have had ostomy or related surgery and any other person(s) who has an interest in the Association.
- Professional advisor members: Professional advisor members may be physicians, nurses, etc, who provide advice to the organization. This category of membership has no voting rights nor is eligible to hold office.
- Associate members:
Associate members shall be persons who are engaged in the manufacture of ostomy supplies and/or equipment, or whose profession is the sale of ostomy supplies and/or equipment. This category of membership has no voting rights, nor is eligible to hold office.
- Honorary members: Honorary members may be elected by a majority vote of the membership at the Annual General meeting. This category of membership has all the rights and privileges of regular members.
ARTICLE NO. 4:
Revenues for the operation of the organization shall be obtained from membership fees (changes set according to need) fund-raising and from donations from any persons, businesses, or organizations who may have a desire to further our work.
ARTICLE NO. 5:
The association will have at least two (2) health professional advisors, who will act as a resource person and consultant.
ARTICLE NO. 6:
1. The officers of this association shall be President, Vice-Presidents (maximum 2), Secretary, Treasurer, Visitation Co-ordinator, and the immediate Past President
Each officer shall be elected for a term of one year.
DUTIES OF OFFICERS
- It shall be the duty of the President to preside at all meetings of the Association and exercise supervision of its affairs generally. He/she shall cast the deciding vote in the case of a tie.
- It shall be the duty of the Vice-President(s) to assist the President in the discharge of his/her duties and to occupy the chair in his/her absence.
- It shall be the duty of the Secretary to keep a true and correct record of all proceedings, receive communications and to conduct the correspondence of this Association.
- It shall be the duty of the Treasurer of this Association to receive all monies or donations to this Association. It is to be deposited in a Chartered Bank or Credit Union to the credit of an account in the name of this Association. He/she shall disburse all monies of this Association by cheque duly signed by two of four signatures (Treasurer, President, Secretary, or a Vice-President).
- It shall be the duty of the Visitation Co-ordinator to co-ordinate visits to persons who have, or will have ostomy or related surgery.
- The immediate Past President shall serve as a non-elected member of the Executive with full member rights and shall serve as a resource person to the organization.
ARTICLE NO. 8:
- General meetings will normally be held monthly except in June, July, August and December at a time and place determined by the Executive. However, the Chapter will maintain its SERVICES throughout the year.
- The April general meeting shall be the annual general meeting.
- The President may call a special meeting.
- All chapter meetings shall be open to all interested persons.
ARTICLE NO. 9:
- The standing committees of this association shall consist of a Visitation Committee, a Nominating Committee and a Newsletter Committee.
- The president may appoint such other additional committees as are deemed necessary and appropriate
ARTICLE NO. 10:
Amendments to this constitution may be made as follows:
- Notice of Motion shall be provided in writing at any general meeting and
- The Notice of Motion may be voted upon no sooner than the next general meeting, and
- All amendments to this constitution must receive a two-thirds (2/3) majority approval of voting members present
ARTICLE NO. 11:
The “21st Century Robert’s Rules of Order” shall be used as a guide in proceedings of this organization.
ARTICLE NO. 12:
A permanent mailing address will be maintained within the service area of this association.
ARTICLE NO. 13:
- If, after consultation with the United Ostomy Association of Canada (U.O.A.) Service Representative, the Executive Committee of this chapter determines that it may be necessary to disband, or merge with another chapter, a SPECIAL MEETING shall be called and all members shall be notified in writing. A majority vote of those attending the meeting shall prevail.
- If the members choose to disband, or to merge with another chapter, the secretary shall notify the U.O.A .- Canada office immediately following this meeting.
- Upon winding up and dissolution of this chapter, after paying, or adequately providing for, the debts and obligations of the chapter, the remaining assets shall be distributed equally to the Cancer Society (Manitoba Division) Winnipeg, and the United Ostomy Association of Canada, Inc.